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Graduate Student Resources

ECE Graduate Student Services Office

  • ECE & Robotics Grad Student Services Office Hours

    Drop-In advising hours held by Zoom for Kim Underhill, Grad Program Coordinator 

    Advising hours on Zoom only.

    Continuing ECE Grad Students should check their email for the link and invite to the Zoom advising sessions. The Zoom link is sent out every Friday as the last item in the weekly opportunities email.

    Tuesdays 1pm-3pm

    Thursdays 1pm-3pm

    Fridays 11am-12pm - except Oct. 1st from 2pm-3pm

     

    Appointments: If you’re unable to make the Zoom walk-in (drop-in) hours, you are welcome to set an appointment by emailing Kim Underhill kim@ece.ucr.edu with your full name, SID #, and 2-3 days/times you are available during regular business hours.

     

    Campus Holiday closures:

    Nov. 11th

    Nov. 25-26th

Guides

  • How to change the # of units in an EE 297/299
  • CPT and OPT

    Graduate students are expected to first discuss with the International Students Office (ISS) email: internationalstudents@ucr.edu before filing a CPT or OPT form.

    Employment Options for F-1 Students: CPT, OPT, H-1B
    OPT form
    CPT form for graduate students

    TEMPORARY CPT instructions during the 2020 campus closure:

    After you discuss your CPT options with the ISS office, you should email Kim Underhill  kim@engr.ucr.edu.edu all of the following:

    • A completed CPT form.
    • Your internship offer letter.
    • PhD students: An email approval from your faculty research advisor. Tip: you may want to start this process early by emailing your faculty advisor to get her/his approval in advance so you'll have it ready when you submit the form.

    Notes:

    • If you are receiving financial support including fellowship fees or TA/GSR fee remissions, then it's important that the start/end dates on your CPT form are between June 13th (last day of SP20 is 6/12) to Sept, 27th (first day of F20 is 9/28). If your internship dates on your CPT form fall within the dates of the regular quarter (spring, fall, winter) then Grad Division may reverse your fee payment and you'll be personally charged the fees.
    • International students must enroll in 1 unit of EE 298i under their faculty research advisor during the summer.
  • Travel

    **Travel must be approved by your Faculty Research Advisor (“PI”) for both the trip reason and the amount of money they are willing to reimburse. We will need an email from your PI specifying which of their funds to charge.**

     

    As conferences and travel have opened up we are seeing a lot of issues with travel reimbursements that are being turned in. These issues can cause you to NOT be reimbursed. There are federal and UC guidelines we have to follow. Please refer to this when you will be planning travel. 

     

    • If you need to rent a car DO NOT purchase extra insurance. UC already has agreements with various rental car companies for insurance for employees renting for business and will not reimburse the insurance if you pay for it out-of-pocket. Please see information here about booking: https://accounting.ucr.edu/travel-entertainment/uc-car-rental-agreements
    • Do not pay for someone else’s travel/conference fees, or have someone else pay for you unless you have received written approval from us before paying. There are some situations where Group travel is allowed and one person pays for the whole group but it will not be reimbursed unless it is approved before the payments are made.
    • We cannot reimburse for travel before it has occurred, including conference fees, including virtual conferences. We have to wait until the event has passed to finalize the reimbursement. 
    • Bundling is not allowed: Airfare, lodging, Car Rental must be purchased individually or Accounting will reject request. Accounting needs to see itemization of these charges. It is best to book through UC’s approved Connexxus site, see below.
    • Flight or travel insurance, and extra charges to choose seats will not be reimbursed. If you need a specific seat due to a medical condition a doctor’s note would be required, and it is also not guaranteed to be reimbursed.
    • When the entire length of a trip is less than 24 hours, M&IE (meals and incidentals) shall not be reimbursed unless the travel includes an “overnight stay” as supported by a lodging receipt.

    Best Practices: 

     

    *When in doubt please reach out for any questions!

    Evangeline Barriga

    ECEPurchasing@ece.ucr.edu

     

    Important for International Students: Prior to traveling, international students are individually responsible to check directly with the International Students Office to ensure they won’t encounter any issues.

Preliminary and Comprehensive Exam

  • MS Comprehensive / PhD Preliminary Exam Schedule

    Ph.D. preliminary examination is combined with the M.S. Comprehensive Exam. A Ph.D. candidate is required to pass the exam at the Ph.D. level. To do this, a student must typically get a higher score than what is necessary to pass at the M.S. level. To take the exam, the students must register by notifying the Graduate Student Services Advisor at least one month prior to the exam date.

    The follow dates are for the Electrical and Computer Engineering Ph.D. Preliminary Exams:

    • June 23, 2021
    • December, 2021
  • EE 260 Seminar Courses offered 2018-2019 for the Comprehensive/Preliminary Exams

    These EE 260 Seminar Courses offered during the 2018-19 academic year have been approved as advanced for the Comprehensive/Preliminary Exams.

    VLSI Circuits and Systems (was Computer Engineering)

    F18

    EE 260 001

    Computer Architecture Security

    Abu-Ghazaleh

     W19

    EE 260 004

    Signal Processing: Sparsity, Structure and Interference

    Asif

    EE 260 001

    Advanced VLSI Design

    Tan

    SP19

    EE 260 002

    Big Data Analytics in Smart Grid

    Nanpeng Yu

    EE 260 003

    Distributed Control

    W. Ren

    EE 260 001

    Seminar in Electrical Engineering

    Mihri Ozkan

    EE 260 004

    Seminar in Electrical Engineering

    Cheng

     

    Nano-materials and Devices

     W19

    EE 260 001

    Advanced VLSI Design

    Tan

    SP19

    EE 260 004

    Seminar in Electrical Engineering

    Cheng

     

    Signals, Systems, and Machine Intelligence

     W19

    EE 260 004

    Signal Processing: Sparsity, Structure and Interference

    Asif

    SP19

    EE 260 002

    Big Data Analytics in Smart Grid

    Nanpeng Yu

    EE 260 003

    Distributed Control

    W. Ren

  • MS Comprehensive Exam Registration Form
  • PhD Preliminary Exam Registration Form

PhD Defense and Dissertation

  • Departmental Requirements and Deadlines
    • Two weeks prior to your defense, you should do both of the following:
      1. Complete the with your defense information.
      2. Email the completed file as a word document to ecegradoffice@ece.ucr.edu
    • One week in prior to your defense, send your written dissertation to your entire committee
  • Graduate Division Requirements and Deadlines
    • Please read the full Graduation Procedures and Requirements here
    • Dissertation/Thesis Filing Checklist - Information regarding filing the dissertation/thesis and graduation requirements
    • Signature Approval Page
      • You are required to submit a Signature Approval Page to Graduate Division.
      • Check out the sample Signature Approval Page, which is the form the thesis/dissertation committee signs to approve the written document.
      • The signed version is not included in the PDF of the document you upload. You'll need to submit this separately, as a hard copy, to Graduate division by 12PM on the posted deadline. You will not graduate without an original version.
      • Only original signatures can be accepted. No scans, e-signatures, faxes, etc can be used to sign this form. All committee members must sign the same page. Students should plan well in advance of the deadline to get the required signatures.
    • Helpful Hints for the Signature Approval Page
      • If you have a committee member who's not local/unavailable to sign in person, please begin the process of having the form signed at least a month in advance. Mailing the form will be required.
      • Some committees are willing to sign before the dissertation is complete and have a trusted staff or faculty member hold it until the revisions are complete.
      • Have your committee sign the signature approval page while at your defense.
      • If a committee member is in another country or far away, email the blank page to them. They can print, sign, and then mail it back for other members. It's best to have the member furthest away sign first.

Colloquium

  • 2021-2022 Academic Year

    FALL 2021    

    • 09/27/2021    Xi Chen
    • 10/04/2021   Shahriar Nirjon
    • 10/11/2021    Shawn Hsu
    • 10/18/2021    Salman Asif
    • 10/25/2021   Distinguished Speaker: Tyrel McQueen   
    • 11/01/2021    Wenchao Li
    • 11/08/2021   Distinguished Speaker: Albert Davydov   
    • 11/15/2021    Distinguished Speaker: Aydogan Ozcan
    • 11/22/2021    Swarun Kumar       
    • 11/29/2021    Jia Chen   

    WINTER 2022

    • 01/03/2022    ----
    • 01/10/2022    ----
    • 01/17/2022    HOLIDAY
    • 01/24/2022    ----
    • 01/31/2022    ----
    • 02/07/2022    ----
    • 02/14/2022    ----
    • 02/21/2022    HOLIDAY
    • 02/28/2022    ----
    • 03/07/2022    ----

    SPRING 2022

    • 03/28/2022   ----
    • 04/04/2022   ----   
    • 04/11/2022   ----  
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    • 05/23/2022   ----   
    • 05/30/2022   HOLIDAY