Electrical Engineering

As you know the web-based electronic purchase requisition system has launched. Many of you have asked when will the Travel Requisition form be on-line? We are hoping to have it operational before next fall. Until then we will continue to use a paper-based system. As an interim step we have updated the Travel Requisition form. This form will be the basis for our automated web-based form. We have even put it on pink paper for you.

The form is a little different than what you are accustomed; therefore, we have put together the following instructions. The form is in block format, with each block numbered. Most of the items are self-explanatory, simply complete as follows:

BLOCK No.	TITLE	DESCRIPTION	USER INPUT
1	DATE	Date requisition is completed	Current date
2	NAME	Traveler's name	Traveler's name
3	SSAN	Social Security Account No.	9 digit SSAN. IRS requirement
4	TELEPHONE No.	Traveler's telephone number	Campus extension
5	POV LICENSE No.	Private Owned Vehicle license plate number.	Alphanumeric license plate no. IRS requirement
6	APPROVING OFFICIALS SIGNATURE	Signature of Traveler's superior	N/A
7	PURPOSE OF TRAVEL	State justification for travel	Conference, seminar, field work, etc.
8	DESTINATION	Location of University business	City, State/Province, Country, as applicable.
9	DEPARTURE DATE	Date traveler left campus	2 digit month/day/year
10	DEPARTURE TIME	Time traveler left campus	hh:mm specify a.m/p.m.
11A	CHARGE TO FUNDS	Allows you to split expense b/t 3 funds to charge the travel	Standard fund names used for purchasing, IC for initial complement, etc.
11B	AMOUNT OR % OF TOTAL	Allows you to specify dollar amount or percentage of travel expense to charge to each fund.	e.g. $100.00 to IC remainder to NSF, or 60% NSF/40% IC, etc
11C	SEPARATE FUNDS/ ADVANCES	Used if a travel advance or PO	Annotate check or PO number
11D	AMOUNT OR % OF TOTAL	Allows you to specify dollar amount or percentage of travel advance or PO each fund.	e.g. $100.00 advance, etc.
12	RETURN DATE	Date traveler returns to campus	2 digit month/day/year
13	RETURN TIME	Time traveler returns to campus	hh:mm specify a.m/p.m.
14	EXPENSE ESTIMATE	Title Block	N/A
TRANSPORTATION	Title Block	N/A
15A	SURFACE	Allows you to select type of surface conveyance for your travel	Select "POV" check box for personal vehicle; "Rental Vehicle" check box for rented car; select "Other" check box for mass transit, rail, shuttle, ferry, parking, tolls, etc.
	In-state	For travel w/I California	Check button if applicable
	CONUS	For travel w/I USA	Check button if applicable
	International	For travel outside USA	Check button if applicable
	AMOUNT	Annotate expense for each selection	List in U.S. currency
15B	AIR	Select when traveling via air	N/A
	In-state	For travel w/I California	Check button if applicable
	CONUS	For travel w/I USA	Check button if applicable
	International	For travel outside USA	Check button if applicable
	AMOUNT	Annotate expense for each selection	List in U.S. currency
16-20	LODGING/MEALS/ BUSINESS EXPENSE/ CONF./EVENT FEES/ REMOVAL EXPENSE	Annotate expense for each selection as applicable.	List in U.S. currency
21	TOTAL COST	Sum of 15A through 20 less any advancements (Block 11A-D)	List in U.S. currency
22-23	FAU DATA/MSO REVIEW	EE Accounting Asst./Dept. Mgr entries	N/A
24	REMARKS	Additional information you may want to provide to expedite your reimbursement	Optional
25	SUBSISTENCE SYNOPSIS	A brief overview to aid you in completing your requisition. Explains the M&IE rates for various travel situations.	N/A

Please do not hesitate to see, our student assistant, or me if you have any questions filling out the new form.

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